Opportunities From: City of Madison Volunteering

Cleanup Volunteer
Help wrap up a fun evening by assisting with post-event cleanup at Family Winter Prom. Volunteers will work alongside staff to tidy up the space after the dance, ensuring Monona Terrace is left in great condition. This is a quick and easy way to support a popular family event.

Responsibilities
• Assist with taking down tables, signage, and decorations
• Collect and dispose of trash or recycling as directed
• Wipe down surfaces and gather any remaining supplies
• Help staff load bins or materials for transport
• Check the activity and photo areas for left items
• Follow directions from event leads to ensure a smooth and efficient cleanup

Qualifications
• Comfortable doing light physical tasks such as bending, lifting, or moving supplies
• Works well as part of a small team
• Able to follow instructions and stay on task
• Age 16 or older

Additional Notes
• Indoor role
• Orientation provided at the start of the shift
• Dress neatly and comfortably for light physical work
• Supplies and equipment provided
• Free parking for volunteers provided courtesy of Monona Terrace

Photo Station Volunteer
Help capture the fun of Family Winter Prom by assisting at the photo station! Volunteers may help take photos using guests’ phones or cameras or assist with line management and prep by keeping things moving smoothly. This is a great role for friendly, outgoing volunteers who enjoy helping families make lasting memories.

Responsibilities
• Greet families as they arrive at the photo area
• Use guests’ phones or cameras to take photos upon request
• Help organize and direct the line to keep it moving efficiently
• Guide families on where to stand or pose before photos
• Keep the photo area tidy and safe for guests
• Communicate any technical or crowd issues to event staff
• Assist with light cleanup or reset at the end of the shift

Qualifications
• Comfortable interacting with children and families in a busy event space
• Friendly, patient, and professional when taking or assisting with photos
• Able to stand for most of the shift and manage a small line
• Willing to handle guests’ phones carefully and follow simple photo-taking steps
• Age 16 or older

Additional Notes
• Indoor role
• Orientation provided at the start of the shift
• Supplies and equipment provided
• Free parking for volunteers provided courtesy of Monona Terrace

Activity Station Volunteer

Help make Family Winter Prom extra fun by assisting with the activity stations! Volunteers will help kids and families complete simple, pre-planned activities set up around the event space. This is a great role for friendly, patient volunteers who enjoy engaging with children and keeping the area welcoming for all guests.

Responsibilities

• Welcome families and explain how each activity works

• Offer light guidance or assistance as kids complete the activities

• Keep tables and supplies tidy and restocked as needed

• Encourage creativity and positive participation

• Communicate any supply or safety issues to event staff

• Help with light cleanup or reset at the end of the shift

Qualifications

• Enjoy interacting with children and families in a lively event setting

• Friendly, patient, and attentive to safety and cleanliness

• Comfortable standing or moving between activity areas during the shift

• Willing to follow simple instructions for the pre-planned activities

• Age 16 or older

Additional Notes

• Indoor role

• Orientation provided at the start of the shift

• Supplies and equipment provided

• Free parking for volunteers provided courtesy of Monona Terrace

Put on your dancing shoes and join us at Monona Terrace for Family Winter Prom 2026! The evening will have fun music, light refreshments, crafts, and a photo station. Family Winter Prom is a dance perfect for children 13 and under with an accompanying adult. 

Registration Volunteer

Help welcome families to Madison Parks’ Family Winter Prom by staffing the registration table. You’ll greet guests, check them in, answer basic event questions, and set a friendly tone for the evening. Training and talking points are provided on site.

Responsibilities

Greet and check in attendees using the guest list or ticketing app Distribute wristbands, programs, and any handouts Assist with on-site registrations if applicable Direct guests to coat check, photo area, and dance floor Answer general questions and radio or flag a staff lead as needed Keep the registration area tidy and stocked Record simple counts or notes for end-of-shift handoff

Qualifications

Comfortable interacting with families and kids in a busy lobby setting Organized and attentive to detail when checking names and materials Able to stand or sit at a table for most of the shift Willing to learn a simple check-in flow and follow procedures Age 16 or older

Additional Notes

Indoor roleOrientation provided at the start of the shiftDress neatly and warmly enough for brief doorway draftsSupplies and equipment providedAccessibility accommodations available upon requestFree parking for volunteers provided courtesy of Monona Terrace

Help create a magical winter experience for visitors at Park’s Candlelight Walk. Volunteers will assist with setup and takedown of hundreds of tealights that illuminate the walking trail at night. This is a great way to enjoy the beauty of winter while helping make a community event possible.

Responsibilities

Setup Shift (2:00–4:00pm): Assemble and place tealights along the trail before the event. Some indoor preparation may occur before heading outdoors.

And/Or (choose below)

Take Down Shift (6:30–8:30pm): Collect and pack up tealights after the event. This shift takes place entirely outdoors Work as a team to ensure the trail is safe, bright, and welcoming for all attendees. Follow staff instructions for setup, safety, and cleanup.

Qualifications

Enjoy working outdoors in winter weather conditions. Able to lift and carry small items and walk along uneven, snowy, or icy surfaces. Dependable and punctual for scheduled shifts. Youth volunteers are welcome with adult supervision.

Additional Notes

Dress warmly and wear boots suitable for snow or ice. Snacks and water provided. All supplies provided on site.We will reserve about 7 (coned off) parking spots near the Aldo Leopold Nature Center for volunteers.  Move cones aside when you park in them and put back when you leave.Please check in at the welcome desk at Aldo Leopold Nature Center to be directed to your assigned area.